Assignments of the Officers and Board Members of ICOH

A - TASK GROUPS AND COMMITTEES

Finance Committee

Members:

Tee Guidotti (chair)
Sergio Iavicoli
Petter Kristensen
Suvi Lehtinen

Tasks:

1. The Committee will continue the activities defined by the Bye-Laws
2. Review the procedure on reimbursement of the loan from the International Congress to the ICOH and Congress income to ICOH
3. Report on the implementation and impact of new membership fee system on the number of members and the economy of ICOH
4. Investigate on the procedure to simplify membership dues payments.

Output deadlines: 1: Continuous, 2,3: To be presented to the Mid-term Board Meeting in 2005, 4: By the end of Triennium

TG on Transparency

Members:

Petter Kristensen (chair)
Alain Cantineau
Gustav Schäcke
Ken Takahashi

Tasks:

1. Review the report of the TG on Transparency approved by the previous Board
2. Examine the usability and clarity of the declaration of interest form
3. Draft, if necessary, the instructions for filling out the form
4. Plan and propose how the declaration of interest will be screened by the ICOH.

Output deadlines: 1-4: 31.12.2003

TG on Information

Members:

Suvi Lehtinen (chair and Editor in Chief of the Newsletter)
Tar Ching Aw (Editor-in-Chief of the ICOH Website)
Sergio Iavicoli
René Mendes
Louis Patry
Ken Takahashi

Tasks:

1. Develop further the ICOH web system
2. Improve ICOH internal communication
3. Examine the Newsletter issues on the basis of proposal by the TG newsletter of the previous Board
4. The TG will also serve as the Editorial Board for the Newsletter and the web
5. The Secretary General will be responsible for publishing the ICOH official documents (core documents, minutes, reports etc.).
6. Work in co-operation with the International Communication and Information Technology Network for Occupational Safety and Health

Output deadlines: 1,2,4,5: Continuous, to be reported to the Mid-term Board Meeting in 2005, 3: Immediately, The first Newsletter out in 2003.

TG Constitution, Bye-Laws and Guidelines

Members:

Jorma Rantanen (chair)
Alain Cantineau
Ruddy Facci
Sven Hernberg
Sergio Iavicoli

Tasks:

1. Review and draft the amendments to Constitution and Bye-Laws:

• In view of decisions made by the previous Board and the General Assembly in Iguassu
• In view of the new member fee system
• Other possible needs for amendments

1. Develop guidelines on International Conferences (SI)
2. Guidelines for election and the tasks of the National Secretaries (RF)
3. Membership issues including honorary and emeritus members appointment (SI)
4. Guidelines for operation and procedures of Scientific Committees (AC)
5. In addition, the TG will examine the possible need to reflect some aspects included in the guidelines to be considered in the Constitution and Bye-Laws

The Officers in brackets are responsible for drafting the respective documents.

Output deadlines: 1,4,6: by the Mid-term Board meeting in 2005, 2,3,5: Drafted by 31.12.2003, approved by the Mid-term Board meeting in 2005.

TG on Language Matters

Members:

Tar Ching AW (chair)
Sergio Iavicoli
Kazutaka Kogi
René Mendes
Louis Patry

Tasks:

1. The Task Group will continue the work of the previous TG taking into consideration the discussions and decisions of the previous Board and the decisions of the General Assembly 1 of Iguassu and discussion of the General Assembly 2 of Iguassu
2. Establish mechanisms for translation of ICOH key documents and outputs into other languages (translation into Spanish already initiated)
3. Examine the language policies and practices of other respective international professional associations such as IOHA and IEA.

Output deadlines: 1,3: By the Mid-term Board meeting in 2005, 2: By 31.12.2003.

TG on Membership

Members:

Sergio Iavicoli (chair)
Ian Eddington
Kaj Elgstrand
Abdeljalil El Kholti
Ruddy Facci
Ken Takahashi

Tasks:

1. Improve membership recruitment and sustainability
2. Propose special actions for recruitment of young members
3. Plan systems for facilitating payment of membership dues
4. Plan actions for improvement of ICOH membership data base
5. Plan actions for improved internal communication of ICOH.

Output deadlines: 1,2,3,4: By the Mid-term Board meeting in 2005, 5: Connected to the activities for the Newsletter and the web. Report to the Mid-term Board meeting in 2005.

Centennial Committee

Members:

Jorma Rantanen (chair)
Pier Alberto Bertazzi
Sergio Iavicoli
Bengt Knave
Marco Maroni

Tasks:

1. Develop The Centennial Declaration
2. Develop centennial plenary session and related events for ICOH 2006
3. Investigate the possibility of a special award and recognition of achievement
4. Set up historical permanent exhibition as a follow up to the RF proposal “ICOH in the new Era”

Output deadlines:1,2,3,4: By the Mid-term Board Meeting.

TG on Child Labour

Members:

Alain Cantineau (chair)
Abdeljalil El Kholti
Tore Larsson
René Mendes

Tasks:

1. Take contact and serve as a liaison with the ILO IPEC activities
2. In view of IPEC research and documentation examine the occupational health dimension of child labour
3. Produce a concise position paper on Occupational health aspects of child labour.

Output deadlines: 1: Immediately, 2,3: By the Mid-term Board Meeting in 2005

B - NETWORKS

Network for Guidelines on Occupational Medicine Education and Competence, GOMEC

Alain Cantineau (chair)

Tasks in addition to the development of Curricula:

1. The Network coordinator will be asked by Vice President Alain Cantineau to make a work plan. The Vice President AC will analyse the work plan and make comments if necessary.
2. The Officers recommend the Network to work in close collaboration with the SCs on "Training and Education" and "Occupational Health and Development"

Output deadlines: 1: Immediately, 2: Continuous activity. To be reported to the Mid-term Board Meeting in 2005.

International Communication and Information Technology Network for Occupational Safety and Health

Max Lum (chair)

Tasks:

1. Present a work Plan to the Secretary General according to the lines agreed with the President.
2. The Network is recommended to work in close cooperation with the TG on Information and the TG on Membership.
3. Study the potential provided by ICT to occupational health.

Output deadlines: 1: Immediately, 2: Continuous activity, 3: report to the Mid-term Board Meeting 2005.

Tobacco free Workplaces

Ruddy Facci (chair)

Tasks:

1. To continue the work promoting network for "Tobacco free Workplaces" with the task of continuing and promoting the position paper approved in Iguassu.
2. Make actions to translate the position paper into French (AC) and Spanish (RF) and put the appropriate information on the the website.
3. Study the impact on the ICOH activities of the WHO Framework Convention on Tobacco Control and particularly of its provisions concerning workplace and occupational settings.

Output deadlines: 1: Continuous activity, 2:Immediate start of the work 3: Short document available by 31.12.2003.

C - WORKING GROUPS

As a response to numerous initiatives in the Iguassu Conference and the discussion by the Board, a new Working Group will be established on:

Biological Agents and Infectious Diseases

Members:

Ruddy Facci (chair)
Lorenzo Alessio
Hua FU
Annie Leprince
René Loewenson
Kari Reijula
Ken Takahashi

Tasks:

1. Present a work plan for the triennium.
2. The WG will examine the need for a general guideline concerning protection against biological factors and also produce a fact sheet on how to protect workers against biological agents at work in any work environment
3. To initiate activity for drafting specific guidelines for HIV – AIDS, SARS and TBC .

Output deadlines: 1: Immediately, 2: Draft by the Mid-term Board Meeting in 2005, 3: By the end of triennium.

Women and Work

Members:

Frida Fischer (chair)
Alain Cantineau
Janine Fanchette
Elisabeth Lagerlöf
Bonnie Rogers
Helena Taskinen

Tasks:

1. Present a work plan for the triennium
2. The Working Group will be established to investigate the possibility of setting up a Scientific Committee to continue the work of the previous Network: Women and Work
3. Compile and summarise a concise report on Women and Work (a global situation analysis from occupational health point of view)
4. Work in collaboration with respective activities/groups of the ILO and WHO and other respective organs.

Output deadlines: 1: Immediate, 2,3 Draft available by the Mid-term Board Meeting in 2005, 4: Continuous activity.

D - LIAISON OFFICERS WITH INTERNATIONAL ORGANIZATIONS

ILO
Jorma Rantanen (Substitute: Sergio Iavicoli)

ILO International Program for Elimination of Child Labour, IPEC
Alain Cantineau

WHO (including IARC)
Jorma Rantanen (Substitute: Sergio Iavicoli)

E - LIAISON OFFICERS WITH OTHER NGOs

The following were identified to serve as ICOH liaison officers with the different NGOs:

IEA (Ergonomics)
Kazutaka Kogi

Collegium Ramazzini (CR)
Jorma Rantanen

IOHA
To be appointed

WWCS
Bengt Knave
Bruno Piccoli (on behalf of the Scientific Committee on Work and Vision)

ISSA
Jorma Rantanen (ISSA Scientific Section Member)

IEA (Epidemiology)
Ken Takahashi

ISEA
Marco Maroni

ICNIRP
Bengt Knave (Board)
Maila Hietanen (on behalf of the Scientific Committee on Radiation and Work).

Club of Geneva
Richard Ennals

The tasks of the Liaison Officers:

1. Keep contacts with the respective organisation
2. Follow up their activities
3. Report on important events
4. Participate and represent ICOH in the major events of the respective organisations on the request by President and within the limits of financial resources available.
5. Report annually on the contacts and events in collaboration

Deadlines: Each Liaison Officer will present a report to the Mid-term Board meeting in 2005.

F - SCIENTIFIC COMMITTEES

Prof. Alain Cantineau, Vice President of ICOH, is the overall coordinator of the Scientific Committees dealing with issues concerning the SCs as a system and issues common to all or several SCs and all the administrative issues. He has also been assigned as a liaison with individual Committees/Liaison tasks. The President has assigned the scientific information liaison with the Board and the Scientific Committees through individual Board Members. The assignments have been made on the basis of the Members´ professional background and on the expression of their interests.

Table. Assignments concerning the Scientific Committees

The tasks of the Board Members in relation to SC:

1. Follow up the substantive activities of the SC
2. Serve as an information link between the SC and the Board
3. Transmit the information from the Board to SC particularly concerning the expected events and outputs
4. Participate in the symposium and other events organised by the by the SC (considering the limits of financing which is available)

Output deadlines: Short reports of the Liaison Officers to the Vice-President (AC) on their contacts with SCs by 31.12.2004 and 31.5.2006. (In addition the SCs will report to Vice President on their activities in due course).